Administrative Clerk Cover Letter: Examples, Templates & Tips

Cover letter template for administrative clerks

Looking for a template that fits your role as an administrative clerk? You’re welcome to use and customize the cover letter template below to suit your specific needs.

Copy text

Christine Thompson
Upland, CA 91784
555-555-5555
example@example.com

April 18, 2024

Jack Nelson, Recruiter
JaTango
69 3rd St.
Upland, CA 91784

Dear Mr. Nelson,

I am writing to express my interest in the administrative clerk position at JaTango, as advertised. With a proven track record of efficiency, attention to detail and a commitment to maintaining organized and streamlined office operations, I am confident I can contribute to your team’s success.

I consistently demonstrated my ability to handle various administrative tasks and responsibilities throughout my career. One of my key accomplishments was implementing a new filing system, which resulted in a 20% reduction in document retrieval time. This enhanced overall efficiency and improved access to critical information, contributing to better decision-making processes within the organization.

Furthermore, I successfully managed the scheduling and coordination of meetings, reducing meeting preparation time by 15% by implementing an automated scheduling system. This increased team members’ productivity and ensured that meetings started and ended on time, maximizing the efficient use of everyone’s valuable time.

I am proficient in utilizing office software, including Microsoft Office Suite and Google Workspace, and have a strong aptitude for learning new technologies quickly. My excellent written and verbal communication skills have allowed me to collaborate effectively with team members and stakeholders, fostering a positive and productive work environment.

At JaTango, I am excited about the opportunity to leverage my skills and experience to contribute to the smooth operation of your administrative processes. I am confident that my dedication to accuracy, efficiency and proactive problem-solving aligns well with your company’s values.

Thank you for considering my application. I am eager to contribute my skills to your team and am available at your earliest convenience for an interview. I look forward to discussing how my qualifications make me a strong fit for the administrative clerk position at JaTango.

Sincerely,

Christine Thompson

Format your admin clerk cover letter

A cover letter isn’t only about what you say — how you present it matters a lot.

You don’t want any cover letter formatting mishaps overshadowing your brilliant skills. Here’s a quick guide to make sure your cover letter is as sharp as your branding strategies:

These simple adjustments will also showcase your attention to detail and professionalism.

With that set, let’s talk about the design.

Choose a cover letter template

Create your cover letter

When choosing a cover letter template for an administrative clerk position, ask yourself — what are the professional standards of office administration?

Select a template that showcases the level of formality and professionalism suitable for a clerical role. A straightforward and uncluttered design might work best, highlighting your skills in organization and meticulous attention to detail, but something more creative or unique would also be okay.

Most importantly, your content should be clear and to the point. Combining a professional template with clear, well-structured content will effectively demonstrate your capability for the administrative position.

Now, let’s get into the nuts and bolts of writing a cover letter.

How to write a good administrative clerk cover letter

Learning the art of cover letter writing can help you land the best admin clerk positions. Keep in mind: 83% of hiring managers place a high value on cover letters when hiring someone.

To simplify this task, we’ve outlined the writing process in seven straightforward steps. These steps are practical and easy to follow, helping you create a persuasive cover letter that gets your best qualities to stand out.

Before submitting your application, take a close look at the job posting.

Many organizations use systems like applicant tracking software (ATS) to scan for certain keywords, hence the need to make an ATS-friendly resume. Well-chosen keywords will help your application stand out.

Look for essential skills listed in the job description, such as “data entry,” “scheduling,” “recordkeeping” and “customer service.” Use these exact terms in both your resume and cover letter.

Now, ready to start your cover letter? Let’s begin with the header.

Creating the header for your cover letter is as straightforward as it is important.

Make sure your contact information is correct and current. A mistake here could mean missing an important call or email. Your contact details should be the same on your cover letter and resume.

Your header should have:

• Your full name
• Your city and state
• Your phone number
• Your professional email address

Using the hiring manager’s name in your cover letter makes it more personal.

The job listing might mention who to contact, usually a manager or head of the department.

If no specific name is given, it’s fine to address your letter to the office’s HR department or the administrative team.

The first paragraph of your cover letter is where you grab attention. Introduce yourself to the employer briefly but effectively, showing your enthusiasm for the role. Your tone should be professional but welcoming.

Here are two examples for an administrative clerk cover letter:

In the main part of your cover letter, it’s your chance to highlight your administrative skills and experiences. Aim to cover this in two or three concise paragraphs.

Consider these points when writing:

• Demonstrate your organizational skills: Focus on key experiences in office administration or related roles. Pick examples that match the job’s responsibilities.
• Highlight relevant skills: Emphasize both hard skills (like data entry, scheduling, recordkeeping) and soft skills (like communication, teamwork). These abilities are your key strengths, regardless of whether you’re advancing in your career or have extensive experience.
• Address any career gaps: If there are gaps in your resume, offer a brief context in your cover letter. A simple explanation can provide clarity, whether it was for personal growth or other reasons.

Here’s how you might articulate these points:

Your cover letter closing should reaffirm your strong interest in the administrative clerk position, thank the reader for their time and express your eagerness to discuss the role further. Keep the tone positive and express your enthusiasm for the opportunity.

Here’s a sample closing for an administrative clerk cover letter:

End your cover letter with a polite and formal signoff like “Sincerely,” “Best regards” or “Kind regards.”

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Create your resume

Cover letters are essential, but they’re just part of the equation — a resume is equally important.

Start by ensuring your resume mirrors the style of your cover letter. Consistency in design across both documents reinforces your professional branding and showcases your attention to detail.

If you’re comfortable writing your own resume, take a look at our variety of resume examples. These samples cover key areas relevant to administrative roles, such as organization, task management and client communication.

For those pressed for time, our AI Resume Builder is a game-changer. It’s particularly handy when you need to quickly apply for an administrative position. The builder offers prewritten sections tailored to every aspect of your resume, making creating a well-organized, professionally formatted document easier.

Key takeaways