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As a virtual assistant, you wear many hats. Whether you’re managing a variety of tasks or collaborating with a diverse range of professionals, your quick decisions and organizational skills allow your employer to function efficiently and thrive in their role.
Building a resume that showcases your incredible ability to juggle dynamic schedules and tasks might seem impossible, but with the help of our guide, writing a job-winning resume is easier than you think.
Within this guide, you’ll find:
- Inspiring virtual assistant resume examples.
- Step-by-step instructions to create your own impactful virtual assistant resume.
- Optional sections to enhance your virtual assistant resume.
- The importance of crafting an effective cover letter.
Looking for a virtual assistant resume generated in just a few minutes? Try our AI Resume Builder. Choose a design that aligns with your professional style and receive expert guidance for each section, ensuring your content truly showcases your administrative skills and efficiency.
Virtual assistant resume examples
Why this entry-level virtual assistant resume works:
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Focuses on skills
This candidate has less experience, so choosing a resume format that emphasizes skills is a terrific way to play to his strengths.
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Uses active language
Verbs like “managed” and “scheduled” convey energy, giving this resume more oomph than repetitive resume boilerplate like “responsible for.”
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Includes relevant coursework
Since this candidate graduated recently, including relevant coursework allows him to showcase his expertise without having to rely on experience to do so.
Why this experienced virtual assistant resume works:
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Strong branding
This resume conveys the candidate’s professional personality with a template that is both stylish and organized.
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Shows you the numbers
This candidate uses data to demonstrate the scope and measurable impact of her accomplishments at work, giving her wins a more concrete sense of authority.
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Includes certifications
Certifications show that this candidate is able to apply her expertise to real-world scenarios. Certifications are an authoritative endorsement of what she can do.
Choose the right resume format for your virtual assistant resume
For a resume that leaves a lasting impression, you need to start with the right resume format. Your chosen format should highlight your skills and experience and focus on your strengths, allowing you to put your best foot forward. Consider which one of these three formats best aligns with your professional profile:
- The chronological resume format suits experienced virtual assistants. It highlights your career progression in reverse-chronological order, allowing potential employers to read your career journey beginning with the most relevant entry.
- The combination resume format seamlessly blends your work history with a comprehensive skills section. It’s ideal for midcareer virtual assistants, especially those aiming for leadership or supervisory roles.
- The functional resume format spotlights your virtual assistance skills, making it an excellent choice for those new to the field or transitioning from roles such as internships or academic programs.
Now that you’ve selected the perfect format, it’s time to choose your resume template.
Choose the right resume template for your virtual assistant resume
Your resume template should showcase your style and judgment while organizing your information cleanly. For a quick solution to a neat and organized resume, a simple resume template may be the ideal choice. Its minimalist design places your administrative skills and experience at the forefront.
For a resume that leaves a lasting impression, consider a creative or modern resume. These styles add a touch of character and allow you to showcase your personality.
Our resume templates are available in various file formats, including Word resume templates and Google Doc templates, which you can easily download and customize for your specific needs.
How to write a virtual assistant resume in 5 simple steps
Your resume is your chance to introduce yourself to potential employers and explain who you are as a worker. This means that every section of your resume should work in harmony to communicate who you are and what you’re capable of.
Let’s break down this process step by step.
Step 1
Review the virtual assistant job listing for keywords
Before you even start writing, take a close look at the job description for the virtual assistant role you’re pursuing. Look to the listing to identify essential skills and qualifications, such as organizational prowess, communication abilities and technical proficiencies. Understanding the specific requirements outlined in the job listing enables you to align your resume with the role’s expectations and makes your resume stronger against applicant tracking system (ATS) screening.
Hiring teams often have a specific set of skills or competencies in mind. To make sure they only spend time interviewing qualified candidates, they may use ATS to eliminate candidates who lack certain important keywords. To create a resume compatible with ATS systems, ensure your content includes terms found in the job description. For example, if “efficient organization” or “communication skills” are emphasized, use these specific terms throughout your resume. Just be sure to be honest. Don’t list keywords that don’t actually match your experience.
Step 2
Summarize your career accomplishments
A strong resume begins with an introduction that packs a punch. Your resume should begin with one of two main types of resume profiles. Professional summaries and resume objectives both serve the same purpose, but they take different approaches to introducing your career.
A professional summary provides a comprehensive overview of your virtual assistant career, making it ideal for those with substantial experience in administrative roles. It is particularly impactful for virtual assistants who have achieved significant milestones, such as streamlining operations or optimizing team dynamics.
Alternatively, a resume objective focuses on your goals for your career development and professional growth. It’s a great choice for virtual assistants who may be newer to the role, such as recent graduates or those transitioning from other fields. This format emphasizes your enthusiasm, adaptable skills and the unique perspectives you bring to the workplace.
Let’s explore how each of these would appear on a virtual assistant’s resume.
Virtual assistant professional summary example:
Experienced virtual assistant with a proven track record in optimizing office operations and ensuring efficient administrative support. Known for exceptional organizational skills, effective communication and proficiency in a wide range of virtual tools. Committed to delivering seamless assistance and enhancing productivity for clients.
Virtual assistant resume objective example:
Aspiring virtual assistant with a strong background in customer service and a passion for streamlining processes. Eager to leverage my organizational talents and adaptability to provide efficient virtual assistance to businesses and professionals. Committed to delivering top-notch support and contributing to clients’ success.
Step 3
Highlight your essential virtual assistant skills
Hiring departments are looking for candidates with skills that align with their needs. Your skills section should show off the vital skills that help you excel as a virtual assistant every day. These skills tend to fit into one of two groups.
First, there are hard skills. These tend to be more technical and teachable abilities crucial to the role. As a virtual assistant, this includes expertise in virtual tools, balancing complex schedules and various other administrative tasks.
The second group is your soft skills, which relate to your interpersonal attributes. Effective communication, adaptability and the ability to work independently are vital soft skills for any virtual assistant.
As a virtual assistant, your role is instrumental in enhancing operational efficiency and facilitating smooth remote collaboration. Your skills should reflect your ability to thrive in a virtual work environment and contribute to your clients’ success.
Let’s explore skills commonly featured on virtual assistant resumes.
Key skills for a virtual assistant resume
- Proficiency in virtual tools
- Administrative support
- Calendar and email management
- Streamlining processes
- Data entry
- Effective communication
- Adaptability
- Independence
- Detail-oriented
- Client-focused
Here’s an example of a compelling virtual assistant skills section:
- Highly proficient in utilizing a variety of virtual tools and software for efficient administrative support.
- Exceptional time management skills, ensuring deadlines are consistently met.
- Strong problem-solving abilities to address client and organizational challenges effectively.
- Detail-oriented and committed to maintaining accuracy and precision in all tasks.
- Effective communication skills for clear and concise remote collaboration with clients and colleagues.
- Adaptable and independent, capable of managing multiple tasks and projects simultaneously.
Stay updated on the latest trends and tools in virtual assistance to demonstrate your commitment to delivering exceptional remote support.
Step 4
Detail your virtual assistant work history
As a virtual assistant, your role requires adaptability and efficiency in a dynamic and remote work setting. Your resume should vividly illustrate how your dedication and expertise shine in this context. When crafting your work experience section, you’re not just listing job roles; you’re showcasing your skills, from your ability to manage administrative tasks to your capacity for efficient remote support. Your ability to thrive in previous roles is proof of your ability to imply the incredible skills that you’ve listed in your skills section.
A truly impressive work history section brings attention to specific projects that challenged your adaptability, the unique hurdles you overcame, leadership roles you undertook and the virtual tools you employed. Providing detailed information about your career history is a powerful way to demonstrate the impact of your work as a virtual assistant.
To highlight your contributions, use action words in your resume. Words like “streamlined,” “coordinated,” and “resolved” emphasize the energy and effectiveness you bring to your role.
Example virtual assistant work history entry:
Virtual Assistant, Efficient Solutions LLC
Remote Work
April 2021 – September 2024
- Managed administrative tasks for a diverse portfolio of clients, including email correspondence, appointment scheduling and data entry.
- Coordinated and executed virtual meetings, ensuring seamless communication between clients and teams.
- Streamlined document organization and storage systems, reducing retrieval times by 20%.
- Resolved client inquiries and issues promptly, maintaining a high level of client satisfaction.
- Implemented various virtual tools to enhance team collaboration and project management.
Illustrate your achievements with quantifiable metrics whenever possible. Whether it’s reduced response times, increased task efficiency or enhanced client satisfaction, numbers communicate the impact of your virtual assistance.
Step 5
Highlight your education
Your education section should begin with your highest level of education and provide a concise overview of your academic background. Emphasize any relevant virtual assistant training, workshops or certifications alongside your academic degree.
How to present your education and credentials:
EDUCATION
B.A. in Business Administration
XYZ University, Anytown, USA
CERTIFICATIONS
- Certified Virtual Assistant (CVA), Virtual Assistants Association
- Advanced Virtual Tools Proficiency Certification, Online Learning Institute
Additional sections for your resume
Languages
As a virtual assistant, you’re a liaison between your employer and their colleagues, clients and associates. Exceptional communication skills are a must and the ability to speak multiple languages can open new avenues to effective communication.
How to list languages on your resume:
- Fluent in English
- Proficient in French and Italian
Hobbies and interests
Featuring personal projects or hobbies, especially those linked to efficiency, organization or remote work, offers a more comprehensive view of your dedication to the virtual assistance field. Just be sure to stick with hobbies that are relevant to the role.
How to feature hobbies and interests on your resume:
- Founded a virtual assistance blog, sharing insights and tips for remote productivity and organization.
- Volunteered for a virtual assistance webinar series, facilitating learning and development in the virtual assistant community.
Community engagement and collaboration
Highlighting your involvement in community projects, particularly those related to virtual assistance or remote work, showcases your commitment to fostering a supportive virtual work environment.
How to showcase community engagement on your virtual assistant resume:
- Collaborated with local organizations to provide virtual assistant services, supporting their transition to remote work during challenging times.
- Participated in virtual assistant forums, sharing expertise and insights to strengthen the virtual assistant community.
Add a cover letter
A truly impactful resume needs a strong cover letter to match. Your cover letter gives you the opportunity to add additional context to your resume and express your enthusiasm and interest in the role.
It may seem like extra work, but a great cover letter is an important step toward producing a resume that earns you the right position.
For expert guidance on cover letter writing, explore our helpful guide on how to write a cover letter and draw inspiration from our extensive library of cover letter examples.
To maintain a cohesive style between your cover letter and resume, consider using a professionally designed cover letter template from our Cover Letter Builder.
Key takeaways for your virtual assistant resume
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Personalize your resume for each opportunity
Tailor your resume to align with the specific requirements of each virtual assistant role, emphasizing your skills in efficient remote support, organization and adaptability to different tasks and clients.
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Highlight your virtual assistant experience
Showcase your hands-on involvement in virtual tasks, from managing administrative duties to coordinating virtual meetings, demonstrating your ability to excel in dynamic and remote work environments.
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Emphasize your dedication to continuous learning
Highlight any advanced courses, certifications or workshops you’ve undertaken in the field of virtual assistance, underscoring your commitment to staying updated on the latest virtual tools and practices.
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Express your passion for virtual support
While your resume provides a snapshot of your skills, a well-crafted cover letter can convey your genuine passion for providing virtual assistance and how it aligns with your career choice. It adds a personal touch.
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Highlight measurable achievements
If you’ve reduced response times, increased task efficiency or enhanced client satisfaction in your virtual assistant roles, emphasize these accomplishments with concrete metrics and results.
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Showcase collaboration and efficiency in remote work
In the realm of virtual assistance, efficient collaboration and remote work skills are crucial. Highlight instances where you’ve seamlessly worked with clients and teams from different locations, showcasing your ability to provide effective remote support for exceptional outcomes.
Commonly asked questions about resume writing
Hailey Brophy is an experienced writer with a diverse career in digital publication. She is passionate about using her unique skills and experiences to help job seekers find the information that they need to succeed.
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